This article explains each field available on the Person Profile managed asset, including its purpose, recommended usage, and any framework-specific behavior.

Basic Information

Title

Required: Yes

The Title is the individual’s display name and appears throughout the website anywhere the profile is displayed.

Recommendations

• Enter the individual’s preferred display name.
• Do not include academic degrees, certifications, or professional credentials.

Correct

• Jane Smith

Incorrect

• Jane Smith, Ph.D.
• Jane Smith, CPA

Framework Note
Academic credentials and similar information may be included within the Additional Biography sections rather than the profile title.

Sort Field

Required: Yes

The Sort Field determines the order in which profiles appear within directory listings.

Recommendations

• Use the individual’s family (last) name whenever possible.
• Use consistent values throughout the directory.

Although the field accepts any value, alphabetical sorting by last name provides the most consistent user experience.

Why this matters
Directory listings rely on this field to organize profiles. Inconsistent values may cause unexpected ordering.

Include in Global Directory

Required: No

Determines whether the profile appears in the university’s Global Directory.

Recommendations

Leave this option enabled unless there is a specific reason to exclude the profile.

Common reasons for exclusion may include:

• Privacy concerns
• Temporary removal from public search results
• Other situations directed by the Web Team

Best Practice
Most profiles should remain included in the Global Directory.

Classification

Profile Type

Required: Yes

Profile Types determine which directory pages include the profile.

A profile may belong to multiple Profile Types.

Common values include:

• Faculty
• Staff
• Adjunct Faculty
• Emeritus Faculty

Recommendations

Select every Profile Type that accurately represents the individual’s appointments.

When multiple selections are appropriate, list the individual’s primary appointment first whenever possible.

Why this matters
Directory pages use Profile Type to determine which profiles are displayed.

AU / Division / Office(s)

Required: Yes

Associates the individual with one or more academic units, divisions, or offices.

Multiple organizational units may be selected.

Recommendations

• Include every applicable organizational unit.
• List the primary appointment first when possible.
• Do not create duplicate profiles for multiple appointments.

Framework Note
A single profile can appear across multiple UMKC websites when multiple organizational units are assigned.

Sub-Directory

Required: No

Repeatable: Yes

Sub-Directories group related profiles within an organizational unit.

Each value should represent a department, program, office, laboratory, or similar organizational grouping.

Use the + button to add additional Sub-Directories.

Recommendations

• Enter one Sub-Directory per row.
• Reuse existing values whenever possible.
• Maintain consistent spelling, capitalization, and punctuation.

Correct

• Biology
• Mechanical Engineering
• Student Success

Avoid

• biology
• Biology Department
• Dept. of Biology

Framework Note

When a matching directory page exists, the framework automatically creates an Appears in link on the profile.

Publishing Note
Changes to Sub-Directory assignments require publishing both the Profile and the affected Directory page(s).

Contact Information

Email Address

Required: No

Enter the individual’s primary university email address.

The email address is displayed on both the profile page and directory listings.

The framework automatically creates a clickable email link.

Recommendations

Use the individual’s official university email address whenever possible.

Phone Number

Required: No

Enter the primary telephone number.

Recommended Format

816-235-1000

Avoid parentheses and alternate formatting to maintain consistency throughout the website.

Office Location

Required: No

Enter the office location exactly as it should appear on the website.

This field is displayed as plain text and does not automatically link to campus maps.

Pronouns

Required: No

Displays the individual’s preferred pronouns adjacent to their name on the profile page.

Provide this information only when supplied by the individual.

Profile Content

Headshot

Required: No (Recommended)

Upload a professional headshot for the profile.

Recommended Specifications

• Square image
• 400 × 400 pixels
• WebP format
• Optimized for web delivery

Best Practice
Compress images before uploading to improve page performance.

Biography

Required: No (Recommended)

The Biography serves as the primary narrative for the individual’s profile.

Supported formatting includes:

• Paragraphs
• Headings
• Lists
• Hyperlinks

Recommendations

• Keep the biography focused on professional accomplishments.
• Use headings sparingly.
• Paste content as plain text whenever possible to remove unnecessary formatting copied from Microsoft Word.

Additional Biography Sections

Required: No

Repeatable: Yes

Additional Biography Sections allow editors to organize profile content into meaningful sections.

Each section contains:

• A section heading
• Supporting content

Common examples include:

• Education
• Research Interests
• Publications
• Awards
• Teaching
• Professional Memberships

Recommendations

Use these sections to organize information that would otherwise make the primary biography difficult to read.

Sections may be reordered at any time.

Position Titles

Required: No (Recommended)

Repeatable: Yes

Position Titles describe the individual’s current appointments.

Use the + button to create multiple entries.

Do not combine multiple titles into a single field.

Correct

• Professor
• Department Chair

Incorrect

• Professor, Department Chair

Profile Links

Required: No

Repeatable: Yes

Profile Links create additional text links displayed on the profile page.

Examples include:

• Personal website
• Laboratory website
• Google Scholar
• ORCID
• LinkedIn profile

Use the + button to add multiple links.

Résumé / CV

Required: No

Upload a résumé or curriculum vitae when appropriate.

The uploaded document is displayed as a downloadable link on the individual’s profile page.